f. Is Sole Source procurement requested by the Customer?_____Yes_____No . PDF HOW TO WRITE A JUSTIFICATION MEMORANDUM Non Form Small Business (FAR Part 19): Direct 8(a) | Adaptive ... Sole Source Justifications | Supply Chain Management Definition of Sole Source: 10 U.S.C. If yes, please provide name of contractor_____ . With the new policy guidance, a justification for sole source is not required, and sole source requests will be approved unless there is "an . Employee Agreement Dispute Form Limit Change Request PCard Gift . Sole Source Justification Sample Outline The following should be included in a Sole Source justification: 1. Letter of Justification. The Army posted its J&A to FedBizOps on September 3. Any letter written with the aim of explaining the reasons why a request should be granted, can fall under the heading of a letter of justification. Formally this kind of letter is often used within the army to justify requests for equipment, facilities, or any kind of construction being undertaken in a war torn country. Challenging an Agency's Determination of Urgent and ... PDF Savannah District, U.S. Army Corps of Engineers In establishing a sole source" BPA, the buyer has restricted consideration of the number of contractors who could receive both the BPA and the resultant orders. Section 811 of the NDAA for Fiscal Year 2010 did Sample Justification Letter For Additional Staff Collection. (c) Soliciting orally. > U.S. Department of Defense > Contract When creating a formal or service letter, discussion style and format is essential making a great first impact. Location of performance is Missouri, with a Sept. 29, 2025 . However, the examples below illustrate how the above criteria can be met in different situations. 637), but see 6.303 for requirements for justification and approval of sole-source 8(a) awards over $25 million. Standard Process for Contract Award. (July 9, 2019), GAO examined a sole source contract issued by the Army requesting precision aerial drop systems—called "JPADS 2K"—to be supplied for the countries of Norway and Jordan. A Justification and Approval (J&A) is a document required by the Federal Acquisition Regulation (FAR) ( Subpart 6.3) that justifies and obtains approval for a sole-source contract. This was a sole-source acquisition using justification 10 U.S. Code 2304 (c)(1), as stated in Federal Acquisition Regulation 6.302-1. §501 for the Federal Supply Schedules, and 40 U.S.C §11302(e) for GWACs. Justification and Approval for Sole Source (J&A) Limited Source Justification (LSJ) Sample Business Cost Proposal Instructions; Sample Technical Proposal Instructions For assistance with Agency Portal, see the Agency Portal User Guide. Nothing could be easier. The most frequently invoked justification for adopting a sole source procurement process is the first exception (FAR 6.302-1), i.e. FAR 6.303-1 (b). The sole-source justification supporting this second sole-source contract was approved on the basis of unusual and compelling urgency. 2. (SampleDLEvaluation-February2006.pdf, 36KB, SOLE, Feb 2006) SOLE- Army DemLog Program for Army personnel, as established by the Army Logistics University Army DemLog Briefing - File is . L. 116-92), authorizes sole source 8(a) awards valued at $100 million or less without a justification and approval. For a Class J&A under NMCARS 5206.303-1(c) use: " CLASS. f. Sole Source Justification (if applicable) shall include a completed J&A: i. (e.g., RCO-NE 10001) Insert title, centered on page. Example or template for a Justificaiton and Approval to add the 52.217-8 clause. Small Business. JUSTIFICATION FOR SOLICITING A SINGLE SOURCE (ORDER GREATER THAN MICRO-PURCHASE THRESHOLD (CURRENTLY $3,000) BUT LESS THAN SIMPLIFIED ACQUISITION THRESHOLD (CURRENTLY $150,000)) This document is prepared in accordance with the requirements of FAR 13.106-3(b) (3)(i). Regarding PTC, we discuss the difficulties of challenging an agency's sole-source justification, even where the justification is based on a non-applicable exception to competition requirements. If the buyer only solicits one source (i.e., a "sole source"), the ordering activity must justify its action according to FAR 8.405-6, Limited Sources Justification and Approval. JUSTIFICATION AND APPROVAL FOR . (5) Sole source awards under the HUBZone Act of 1997-15 U.S.C.657a (see 19.1306). SUBJECT: sole Source Justification for LEED Registration I May 09 l. The Programs and Project Management Branch has an immediate requirement to register FY09-FY11 Army projects with the U.S. Green Building Council (USGBC) for certification by USGBC. 6.4 Single/Sole Source Justification. Possible justifications for a sole source purchase include: The requested product is an integral repair part or accessory compatible with existing equipment. For example: Use this template to travel to the TSAC Practitioners Course. Letter Of Justification Army Elegant sole source Justification Letter . These are very familiar examples to all of us and are often included as part of the Justifications for Single or Sole Source Vendor Recommendations included with Purchase Request packages. 1 The contracting officer justifies the use playing a sole-source job in car in accordance with 6303-2 2 The justification is approved by noise appropriate. However there are certain circumstances when competition may not be practical. PCard. This form must be completed and accompany any requisition of $10,000 or more if the vendor is not selected through a competitive quoting / bidding process. Statement of Work (SOW) For assistance drafting a Statement of Work (SOW) or a sole source justification, please . This was a sole-source acquisition using justification 10 U.S. Code 2304 (c)(1), as stated in Federal Acquisition Regulation 6.302-1. Single/Sole Source Justification Form Page 2 Procurement Office Use Only PO Number _____ Date _____ Indicate any savings made available from the sole or single source vendor. Download PDF. The Justification Memorandum should always reference the applicable Small Purchase or Purchase Requisition . USE OF OTHER THAN FULL AND OPEN COMPETITION" OR. The sole source justification should include adequate information to address the elements below. Why is DOD finding that a hard rule to follow? JUSTIFICATION FOR SOLICITING FROM A SINGLE SOURCE Provide a clear/concise statement of the facts justifying the award of a single source contract. When the mission partner has cogent reasons for restricting the source of services and supply to a single/sole source contractor, the mission partner shall submit a justification for other than full and open competition. Source Selection. Justifications and Approvals / Sole Source Acquisitions. Additionally, the Competition in Contracting Act of 1984 (CICA) permits agencies to make sole-source (i.e., noncompetitive) awards when justified, including when the need for the service or good is of such an "unusual and compelling urgency" that the government potentially could suffer serious harm if it followed typical competition procedures. (4) Sole source awards under the 8(a) Program (15 U.S.C. The following will not validate a Sole Source transaction : Any price components, including preferred pricing, claim of best price, and/or budgetary constraints 4. 50 Best Salary Increase Letters How To Ask For A Raise ᐅ Templatelab How To Write A Business Case Business Case Template Business Case Example Business Case How To Let Customers Know About A Price Increase Without Making Them Mad Letter Of Justification Army Fresh Letter Of Justification In 2020 Lettering Proposal Letter Letter Templates The requirement to publish a "notice of intent to sole source" resides in statute for most states, and in policy for a few. The requirements at 13.501(a) apply to sole-source (including brand-name) acquisitions of commercial products and commercial services conducted pursuant to subpart 13.5. A recent policy update changes the requirements for sole source requests in Foreign Military Sales (FMS) cases. Army Memo Example Template | Free Cover Letter Templates for Army . FAR 19.808-1 (a), in turn, now allows the SBA to accept a sole source 8 (a) contract up to $100 million without a DoD agency justification. USE OF OTHER THAN FULL AND OPEN COMPETITION" OR. A law that took effect in 2011 requires written justification for sole-source contracts when they're worth more than $20 million. 2304 (c) authorizes, under certain conditions, contracting without providing for full and open competition. 10 U.S.C. A sole source justification exists if the goods or services required to satisfy the University's needs are only available from one supplier. It should be addressed to the applicable purchasing agent (if known) in the Purchasing Department and should contain a thorough explanation for the request. Where sole source is involved, provide specific details which support the Service decision to select sole source item, including an explanation of how a particular circumstance under paragraph 6.302-1 of the Federal Acquisition Regulations (FAR) applies. NOTE: ALL awards (regardless of amount, unless otherwise specified in an Union Agreement) require a separate written justification to be attached to the AD 287-2. Sole source requests must include a letter from the supplier certifying that the item is only available through them. JUSTIFICATION AND APPROVAL FOR . Justification and Approval (J&A) - A document required to justify and obtain appropriate level approvals to contract without providing for full and open competition as required by the Federal Acquisition Regulation (FAR). Used or demonstration equipment available at a lower than new cost. Component for existing piece of equipment. Sample 1: Purchase of Host/Maintenance Service for a Server A. It turns out that, at about the same time it was putting Ad Hoc to work and finalizing the contract award, the Army was also preparing and approving a sole-source justification and approval (J&A . Previously, no justification was required for sole-source 8(a) awards of any amount. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. The letter must accompany this form. For Federal Supply Schedules under . •The small business size limits for Phase I and Phase II awards do not apply to Phase III awards. The efforts to solicit will need to be included in the sole source justification, and attached to the requisition as backup. This left the Army 16 helicopters short of its total requirement; so, in late 2015, the Army issued a Justification & Approval to acquire these helicopters from Airbus on a sole-source basis. The deviation establishes the $100 million threshold in lieu of $22 million at FAR Part 6.302-5(b)(4), 6.303-1(b), 6.303-2(d), and 19 . A sample market research memorandum can be found at enclosure . written justification of sole-source 8(a) awards over $20 million. Sole Source Justification (SSJ) Template SOLE SOURCE JUSTIFICATION (SSJ) Applicable to procurement activities that do not require MCC approval when obtaining consulting services without competition) The signed form shall be filed by the Procurement Agent in the procurement archives for records and future audits General Information PROGRAM DOCUMENTS. At that time, another sole source task order would still need to be executed due to the insufficient time available to conduct a competition for a requirement of this magnitude. This is a five-year nine-month contract with no option periods. (DL-DSL-DMLEvaluationWorksheet-November2005.xls, 20KB, SOLE, Nov 2005) Sample Completed Demonstrated Logistician Evaluation Worksheet - File is in .pdf format. A memorandum to the file explaining what was researched and the extent researched is a helpful tool in understanding what was done and why. Note: Customer must submit Sole Source justification to USASAC prior to LOA submission . The requested product is essential in maintaining research continuity or to remain in compliance with established university standards. These are the unique or special features and the reasons why each is essential to my need: A source designation from country helps speed up the Contracting time and process. This is a one-year contract and no option periods. TSAC Annual Justification Letter Template. . A Justification Memorandum may be in any format and should be brief and concise. That's all that is required. •There is no limit on the number, duration, type, or dollar value of Phase III awards made to a business concern. Brief description of program and the product or service being procured, to include the expected procurement amount. Restricted to the following source. I'm aware of the regulation that FAR Part 6 does not apply when using simplified acquisition procedures, but from my understanding of FAR 13.501, a sole source acquisition for a SAP requirement (in this case, a modification for additional work) would still require a sole source justification to be drafted and posted, etc., and I'm having . Army GPC and FSS, BPAs, and IDIQs . A template of this document can be located at (3) See 5.102(a)(6) for the requirement to post the brand-name justification or documentation. Technical Evaluation Panel (TEP) Report; Technical Evaluation Criteria (Numerical Rating) Technical Evaluation Criteria (Adjectival Rating) Sole Source Jurisdiction. Title: solejustif_form.indd Created Date: 9/9/2010 9:37:25 AM . Download Images Library Photos and Pictures. Defines process for contracts $50M - 500M. 11B000104 Source Selection Methods and Contract Types. EI-IFSP-Justification-Letter-Template-2016 - TheraCare. 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